Privacy Policy
Effective Date and Last Updated
Effective Date: 2025-07-28
Last Updated: 2025-07-28
Introduction
Welcome to Transparency Hub Network ("we", "our", or "us"). We are committed to protecting your privacy and ensuring you have a secure experience with our app and services. This Privacy Policy explains how we collect, use, store, and protect your personal information.
1. Information We Collect
a. Personal Information
We may collect the following types of personal data when you interact with our services:
- Name, email address, phone number
- Profile photo and member ID
- Date of birth (for birthday reminders)
- Payment information (for dues and donations)
- Membership details (e.g., chapter affiliation, role, join date)
b. Media Access (Camera)
We may request access to your device's camera to:
- Capture ID photos during registration
- Upload profile images
- Scan QR codes for attendance or event check-in
We do not record or store video or camera feeds unless explicitly submitted by you.
c. Device and Usage Data
Automatically collected data includes:
- Device type, OS version, IP address
- Log files (usage statistics, access times)
- App interaction logs (e.g., feature usage)
2. How We Use Your Information
We use your data to:
- Register and authenticate members
- Facilitate dues payments and track financial contributions
- Send birthday and event reminders
- Manage chapter engagement and activity logs
- Provide technical support and improve app functionality
- Ensure compliance with our Terms of Service
3. Sharing and Disclosure
We do not sell or rent your personal information.
We may share your data with:
- Authorized chapter administrators or group leaders
- Payment processors (e.g., Stripe, Paystack) for secure transactions
- Service providers that help us maintain and improve our platform (under strict confidentiality agreements)
- Legal authorities, only when required by law or to protect rights and safety
4. Data Storage & Security
- Your data is stored on secure servers with end-to-end encryption
- We employ industry best practices (e.g., TLS, hashing, access control)
- Only authorized personnel can access your personal information
5. Your Rights and Choices
You have the right to:
- Access, correct your personal data
- Withdraw consent at any time (which may affect access to some features)
- Opt out of non-essential communications (e.g., newsletters)
You can manage these through your account settings or by contacting us directly at info@transparencyhubnetwork.ai.
6. Data Retention
We retain your information:
- As long as your membership is active
- As required by law or regulatory obligations
- Until you request deletion of your account
7. Children's Privacy
Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children without verifiable parental consent.
8. International Data Transfers
If you are accessing our app from outside the country of operation, please note your data may be transferred and stored in our servers located in United States.
9. Updates to This Policy
We may update this Privacy Policy from time to time. You will be notified of significant changes through email or in-app alerts. Please review it periodically.